Pricing your categories
Prices live on the category, under its Pricing tab.
Rate tiers
You add a rate per period. The available intervals are:
- Per hour
- Per day (24 hours)
- Per week (7 days)
- Per month (30 days)
- Per number of days: your own tier, for example "three days for € 90"
Add as many as make sense for your business. Add rate creates one; the bin icon removes it. A period can only have one rate, so adding a second week rate is refused with A rate for this period already exists.
Everything except the hourly rate is a number of days: a week is 7, a month is 30 by definition. That way a quote does not depend on whether the customer books in February or in July.
How a total is worked out
The longest tier that fits is used first.
- Fourteen days with a week rate is two weeks, not fourteen day-rates.
- Ten days, with a week rate and a three-day rate, is a week plus a three-day tier.
- Whatever is left over falls to the next tier down.
In any sensible price list a longer tier costs less per day than a shorter one, so this is both the cheapest total for the customer and, more usefully, the same total every time, whoever enters the booking.
The help text on the screen says as much: Checkout always takes the longest tier that fits.
Deposits
Require deposit switches deposits on for the category, and deposit per item sets the amount. Renting three bikes with a € 50 deposit each holds € 150.
How that money is actually held, whether as a card hold, cash at the desk or a charge that is refunded, is decided per booking. See the deposit.
Payment in advance
A category can require a percentage of the rental to be paid up front. The customer pays that share when booking and the rest on collection; the booking shows both the prepaid amount and the outstanding amount.
Changing a price
Prices are kept, not overwritten. Changing a rate writes a new one valid from today; the old one stays in the history. That means:
- Bookings already made keep the price they were sold at.
- You can see what you used to charge.
- Removing a tier does not erase the fact that it once existed. It simply stops appearing in the rate table.
You can also give a rate a validity start date, so a price rise you agree in March takes effect in May without your having to remember to change it.
Surcharges and long-rental discounts
Seasonal pricing, weekend pricing and "from 7 days, 10% off" are a layer on top of this rate table. See Dynamic pricing.
Where the money shows up
The booking's subtotal is the rental. The deposit is listed separately and is never counted as revenue. It is the customer's money you are holding. Discounts and vouchers are shown as their own lines. See Reports for how this rolls up.